Project Support Officer
Uni Systems, Thailand

• Assist the Project Leader and the team in elaboration of project documentation: narrative reports, annual work plans, activity terms of reference, agendas, notes, minutes, etc.

• Assist in organisation and logistics of activities and possible missions (booking of flights and hotels, support with VISA requests, identification of suitable venues, prior checking of venues and material, support with the management of participants, etc.)

• Assist in identifying of potential local providers horizontal services (e.g. translation, printing, promotional material, website and office maintenance, etc.) as well as for services necessary for events (e.g. interpretation, venues, catering, hotels, flights, etc.)

• Report to the Project Leader/Deputy Project Leader.

• Keep records and fill relevant project documentation.

• Establish and maintain working relations with local stakeholders (preparation and translation of correspondence, organisation of and participation to meetings, etc.)

• Support the Project Leader and the central team (CT) in:

• coordination of logistics for the implementation of the activities.
• monitoring of resources (e.g. office consumables, supplies and petty cash).
• monitoring of contracts with local providers.

Requirements

• At least 3 years of higher education (Bachelor or equivalent).
• Minimum 4 years of working experience in a similar role in South-East Asia.
• Minimum 2 years of experience organizing events.
• Good knowledge of project management standards and methodologies.
• Knowledge of project management tools.
• Good reporting methods.
• Good communication skills and ability to deliver presentations.
• Highly desirable expertise in the implementation of international cooperation projects, possibly funded by the EU.
• Ability to work with MS Office
• Capability to work in an international multi-cultural environment, rapid self-starting capability and experience in teamwork, understanding the needs, objectives and constraints of other disciplines and functions.
• Very good level of English, both oral and written (B2 or higher), is mandatory.

Job Rewards and Benefits